VIPKid Booking Schedules

As you get ready to open up your schedule for VIPKid, it’s important that you understand how the booking process works.

Congratulations! You’ve been hired! You immediately open up times for parents to book for the very next day, but… crickets. Where are they?

The answer is simple. They are in classes they’ve already booked with other teachers!

As you get ready to open up your schedule for VIPKid, it’s important that you understand how the booking process works. For maximum results, always keep your schedule opened for at least three weeks in advance, as long as you are certain you’re available to teach then.

What’s the standard booking window?

The “normal” booking process for most parents is two weeks out. The system opens up general booking at noon on Monday (Beijing time) which is overnight Sunday night for many of us.  You may hear this referred to as “the frenzy.”  At this time, most parents are booking not for THAT week, but for the following week. (See the picture at the beginning of this post for an example.) Immediately following a class, if you have time slots open in two weeks (this is three weeks after the frenzy) parents will be asked if they would like to book a class that week. That’s why it is in your best interest to open timeslots at least three weeks in advance, as long as you are certain you can teach then.

What are “interested students” and when can they book?

According to the VIPKid Support Center ,students or their parents can select up to five teachers, and their corresponding time slots, each week as “regular teachers”. If a student chooses you to be a regular teacher, you will see a notification on your Bookings page that you have an “Interested Student”. You will not see their names, just that someone has an interest. This will only be visible for timeslots that you have not yet opened up for the week after next. Bookings for your “interested students” will open four hours before the frenzy, on Mondays at 8:00 am (BJT.) The system will sort the student preferences and match them with your available timeslots. If your slot is open, there is a high likelihood that the time will be booked, either by one of your interested students or perhaps another student, although it is not guaranteed.

What are priority bookings?

Priority bookings are a way for students to request specific times from their teachers, even if those timeslots are not available. When you receive a priority booking request from a student or their parents, you may accept, refuse, or simply not respond and the request will expire.

I hope you found this helpful. If you have questions about your schedule or are looking for feedback, let me know in the comments!

You may also find these posts helpful as you learn more about scheduling:

If you are just getting started and would like help during the hiring process, I would love to be your mentor! Feel free to apply using my referral link using these VIPKid application tips.

I would be happy to help!

VIPKid Hours

The window of time that’s available for teaching is based on when children are awake in China. That’s early mornings and late evenings in North America.

People often ask what hours you can teach with VIPKid. Because you are an independent contractor, you have a great deal of flexibility. You can choose to open as many or as few class times as you wish. There is a strict cancellation policy; however, so be sure that you only open times you are able and ready to teach!

Below I’ll map out the different times that are available for teaching, along with which ones are most likely to result in bookings! If you are interested in a high-level overview, check out these one-stop shops:

All of the below times are based on Daylight Savings Time since that’s our current time as I’m writing this.

Overall Teaching Timeslots

To set the stage, the window of time that’s available for teaching is based on when children are awake in China. This is 8:30 am – 10:00 pm seven days a week. Roughly speaking, that’s early mornings and late evenings in North America.

Beijing Eastern Daylight Central Daylight Mountain Daylight Pacific Daylight
Start Time 8:30 AM 8:30 PM 7:30 PM 6:30 PM 5:30 PM
End Time 10:00 PM 10:00 AM 9:00 AM 8:00 AM 7:00 AM

Of course, many of these times are more popular than others. That leads us to the prime booking times.

VIPKid has two different distinctions for popular booking times.

Peak Timeslots

As you might expect, the least popular times for booking are when children are in school. That’s why times outside of school hours are considered peak timeslots.

Because of this, “peak” hours in North America are early weekday mornings and evenings/overnight on weekends.

M-F Weekday Mornings

Beijing Eastern Daylight Central Daylight Mountain Daylight Pacific Daylight
Start Time 6:00 PM 6:00 AM 5:00 AM 4:00 AM 3:00 AM
End Time 10:00 PM 10:00 AM 9:00 AM 8:00 AM 7:00 AM

Friday/Saturday Overnights (China Weekends)

Beijing Eastern Daylight Central Daylight Mountain Daylight Pacific Daylight
Start Time 9:00 AM 9:00 PM (Fri/Sat) 8:00 PM (Fri/Sat) 7:00 PM (Fri/Sat) 6:00 PM (Fri/Sat)
End Time 10:00 PM 10:00 AM (Sat/Sun) 9:00 AM (Sat/Sun) 8:00 AM (Sat/Sun) 7:00 AM (Sat/Sun)


In the Teacher Portal, these hours are designated as “Hot”

snapshot peak hours

PPT Timeslots

Within the “peak” designation, there is an even smaller subset of hours referred to as “PPT” timeslots. These are the most desirable hours for Chinese students, and they are usually the first to be booked. If you are trying to gain teaching hours, these are the most important times you can open, and they are available seven days a week.

PPT Beijing Eastern Daylight Central Daylight Mountain Daylight Pacific Daylight
Start Time 7:00 PM 7:00 AM 6:00 AM 5:00 AM 4:00 AM
End Time 9:00 PM 9:00 AM 8:00 AM 7:00 AM 6:00 AM

These are designated in the Teacher’s Portal as “Hot” with a flame next to them.

Screenshot PPT

Often, VIPKid will run incentives and contests for being available or opening short notice timeslots in these “PPT” timeframes, so it’s always in your best interest to open these as much as possible.

I hope you found this helpful. If you have any questions, please let me know in the comments below!  If you haven’t yet applied with VIPKid, be sure to check out Completing the VIPKid Application.

If you would like help through  the process, I would be happy to be your mentor.

Happy teaching!

Getting Bookings with VIPKid

The more students who CAN book you, the more students WILL book you!

So you’ve made it! You’ve been hired as a teacher with VIPKid. Now all that remains is getting booked!

In 2018, VIPKid reported having 60,000 teachers and 500,000 students. By all reports I’ve heard, that number keeps growing! But with so many teachers to choose from, getting booked is not always immediate!

If you are thinking about applying with VIPKid, I always suggest starting as soon as possible because it WILL take time to build up your student base.  Below are the most common suggestions to help make that happen as quickly as possible.

First of all, be sure you have opened up the correct weeks! Most parents book two weeks in advance, so if you aren’t sure, check out VIPKid Booking Schedules.

Then…

Review your profile picture.

VIPKid will send you instructions for your profile picture.  They suggest that it be clear and in a professional style. If that’s not working to get you bookings, then try something else! Parents will be scrolling through hundreds of profile pictures, and that will be the first thing that catches their eye. Make sure:

  • You take up most of the frame. The background (even if it’s your amazing classroom) isn’t what the parents are interested in. They are interested in you!
  • Make sure it is well lit. Avoid shadows on your face.
  • Smile. Kids will want a fun teacher who smiles authentically and a lot.
  • Think about the colors that you are using. If you are wearing neutral colors, try something more colorful. If you are wearing patterns, try a solid color.
  • Consider adding something to make you stand out. While the main focus of the picture is you, you can add something to make you different. Maybe you’re holding a prop or a pet. Maybe you are in an active teaching pose. Find something that will catch a parent’s eye.

Review your featured photos and intro video.

Many of the same guidelines as above will apply, but you do have a little more flexibility to make these fun and personal! I have three important pieces of feedback here.

  • Make a video and use pictures that are fun for you! They don’t have to be the type of things that will go viral. We aren’t all you tube stars! Just have fun with them, and that will shine through!
  • Take one of the VIPKid workshops about “marketing yourself.” These are led by veteran VIPKid teachers and mentors, and they can give you great feedback on how to spruce up your profile to appeal to parents.
  • If at first you don’t succeed, try again! You aren’t committing to use the same pictures and videos forever! If you aren’t getting bookings, try something else!

Take workshops.

VIPKid offers a robust list of workshops like the one I mentioned above. There is a workshop for anything you might need help with!

As a new teacher, the very first one you should sign up for is the New Teacher Kickoff Workshop. It is usually the first one linked under the “Library–>Workshop Schedule” menu in the teacher portal.

new teacher kickoff

That will be a great introductory session and they will introduce a roadmap of other helpful workshops to help you get your feet wet.

Teachers also often speculate that learning partners get lists of teachers who attend workshops and might be more inclined to recommend them. I can’t confirm or deny this, but it certainly can’t hurt to take them!

Another good workshop that’s targeted specifically to getting bookings is called “Marketing Yourself.” This is offered several times per month and you can get live tips from the pros.

Add Certifications

You saw above the massive number of students reported by VIPKid in 2018, and these numbers are growing by the day! It makes sense that the more students you are qualified to teach, the more bookings you can get.

Depending on when you were hired, you may have one or two certifications already.  With the 2019 VIPKid Application and Interview Process (Updated March 2019) most new teachers will be certified to teach either “lower level” (Interactive Level 2 + Level 3) or “upper level” (Levels 4 and 5.) When I was hired, 60% of students were in level 2, and shortly thereafter they began being converted to Interactive Level 2. So if you started with the upper levels, a great way to get added potential students is by certifying for the lower level classes.

Trial Classes are another great way to increase your bookings. Many times, parents sign up for trial classes at the last minute, so more tenured teachers are less likely to be available. As an added bonus, trial students can often turn into regulars!

If you meet the requirements, Level 1 is growing by leaps and bounds, so if you have taught the minimum number of classes and there are vacancies available, this would be  a good option.

The more students who CAN book you, the more students WILL book you!

Open Short Notice Bookings.

I know this is scary, especially for new VIPKid teachers. But if you are a parent, you know how hectic life can get. Often, parents need to schedule last minute classes because that’s when their kiddo is available. When this happens, their regular teacher may not be available, so they will be more likely to give a new teacher a try. (Plus, lots of trials are booked as short notice too!) Don’t be afraid of short notice. My very first student was short notice, and she is now my most regular. If you’re still nervous, check out VIPKid Short Notice 24-hour Bookings for more information.

Don’t give up!

This is the most important advice I have. No two teachers alike, and everyone has a different experience. For some teachers, it takes days to get bookings. For others it takes months. If you try something and it doesn’t work, then don’t be afraid to try something else.  Ask your mentor for help. They can help review your information or perhaps even recommend you to others if they have a good parent network!

If you’ve tried all of these tips, check out these additional booking booster ideas!

The students will come, and by following the tips above, you’ll be ready to support them in the very best way possible.  If you have tips of your own, or questions about anything you’ve read here today, let me know in the comments!

Happy teaching!